Value formatters in DOCX, XLSX and PPTX templates

format

It formats a tag value. You can use it with or without parameters:

• format - if encountered on date value it will format it as short date string.

• format(val) - formats current value using specified format string. For example, you can use N2 for a numbers with two decimals.

• format(val, locale) - formats current value using specified format string and Locale. For example, you can use format(C, fr-FR) to apply a specific currency to the tag.

• {{date}:format(hh\:mm)}

It uses standard format strings and supports different Locales. For example, you can place tags with different locales in a docx template

• {{num1}:format(C, ru-RU)}

• {{num2}:format(C, fr-FR)}

Please find more information about using Locale in the Microsoft documentation:

• Numeric format strings

• Date and time format strings

Date: {{date}:format(dd MMM yyyy)}
Date: {{date}:format(MM/dd)}
Date: {{date}:format(U)}
Number: {{num}:format(C)}
Number: {{num}:format(C, fr-FR)}
Number: {{num}:format(P)}
Number: {{num}:format(N2)}

{
    "date": "2012-04-21T18:25:43-05:00",
    "num": 8
}

Date: 21 Apr 2012
Date: 04/21
Date: Saturday, April 21, 2012 11:25:43 PM
Number: $8.00
Number: 8.00 €
Number: 800.00%
Number: 8.00

map

map accepts an unlimited number of values and maps a specific value to a specific output.

For example, we have some property that stores delivery types and has values:

• EmailShipping

• ElectronicalShipping

And we want to display them in a readable format

• Email shipping

• Electronic shipping

{
    "DeliveryType": "EmailShipping"
}

if

if accepts a condition and values to output for positive and negative outcomes.

For example, this formatter can be used to make inclusion of specific information optional:

{
    "includeCoupon": "Yes"
}

It can also be used to mark whether a value has being specified for a property. As demonstrated in this example, output expressions may reference the property value.

{
    "address": "81 Avenue Road, Phoenix, AZ"
}

It is also possible to check the property against multiple values and reference nested property values:

{
    "staffMember": {
        "firstName": "Derek",
        "lastName": "Clark",
        "title": "Doctor"
    }
}

barcode

{{value}:barcode(type, width, height)} inserts a barcode with a certain type, width and height into template. Please review this how-to .

{{value}:barcode(CODE128, 301, 100)}

{
    "value": "test barcode"
}

You need to specify the barcode type in the tag.

There are different types of the barcodes .

CODE128

Template:

{{value}:barcode(CODE128, 200, 100)}

JSON:

{
      "value": "12345678"
}

CODE11

Template:

{{value}:barcode(CODE11, 200, 100)}

JSON:

{
      "value": "01234567"
}

CODE39

Template:

{{value}:barcode(CODE39, 200, 100)}

JSON:

{
      "value": "ABC1234"
}

UPCA

Template:

{{value}:barcode(UPCA, 200, 100)}

JSON:

{
      "value": "72527273070"
}

MSI

Template:

{{value}:barcode(MSI, 200, 100)}

JSON:

{
      "value": "01234567"
}

ISBN

Template:

{{value}:barcode(ISBN, 200, 100)}

JSON:

{
      "value": "9781234567897"
}

EAN13

Template:

{{value}:barcode(EAN13, 200, 100)}

JSON:

{
      "value": "978020137962"
}

ITF14

Template:

{{value}:barcode(ITF14, 200, 100)}

JSON:

{
      "value": "01234567890123"
}

qrcode

qrcode(size) inserts a QR code into template. You can specify only one dimension since width = height for QR codes.

{{value}:qrcode(5)}

{
    "value": "https://plumsail.com/"
}

There are different types of QR codes, you can specify it in the JSON.

URL

To encode the text of a URL, for example, https://plumsail.com/, encode the https://plumsail.com/ URL text in the JSON. Include the http:// protocol to ensure it is recognized as a URL.

{
      "value": "https://plumsail.com/"
}

Telephone Numbers

To encode a telephone number, use a telephone URI to ensure that the digits are recognized as a telephone number and include prefixes which make the number internationally accessible.

{
      "value": "tel:+1-234-555-6677"
}

SMS

To encode an SMS short code or number, create an SMS URI. For example, to create a link to the 12345 number, encode sms:12345. You may use other URI forms, such as sms:number:subject, and other prefixes, such as smsto:.

{
      "value": "sms:12345"
}

Geolocations

To encode a point on the earth, including altitude, use a geo URI.

{
      "value": "geo:42.65049,23.37925,100"
}

substring

Returns substring. You can use the formatter with one or two parameters:

• substring(index) - returns substring of provided values after index chars

• substring(index,length) - returns substring of provided values after index with length.

{{stringVal}:substring(6)}
{{stringVal}:substring(0,5)}

{
    "stringVal": "Derek Clark"
}

Clark
Derek

sum

It calculates a sum of the values in an array:

• {{items}:sum()} for items in the array,

• {{items}:sum(value.property)} for a property in the array of objects,

• {{items}:sum(value.property1 * value.property2)} for arithmetical actions with the properties in the array of objects.

The following operators are available:

• + addition,

• - subtraction,

• * multiplication,

• / division,

• % remainder of division.

Total:
{{items}:sum()}

{
  "items": [3, 2, 7]
}

Total:
12

Total quantity:
{{sales}:sum(value.quantity)}

Total amount:
${{sales}:sum(value.quantity * value.price)}

{
  "sales": [
    {
      "price": 3,
      "quantity": 90
    },
    {
      "price": 4,
      "quantity": 60
    },
    {
      "price": 5,
      "quantity": 30
    }
  ]
}

Total quantity:
180

Total amount:
$660

avg

It calculates an average of the values in an array:

• {{items}:avg()} for items in the array,

• {{items}:avg(value.property)} for a property in the array of objects,

• {{items}:avg(value.property1 * value.property2)} for arithmetical actions with the properties in the array of objects.

The following operators are available:

• + addition,

• - subtraction,

• * multiplication,

• / division,

• % remainder of division.

Average:
{{items}:avg()}

{
  "items": [3, 2, 7]
}

Average:
4

Average quantity:
{{sales}:avg(value.quantity)}

Average amount:
${{sales}:avg(value.quantity * value.price)}

{
  "sales": [
    {
      "price": 3,
      "quantity": 90
    },
    {
      "price": 4,
      "quantity": 60
    },
    {
      "price": 5,
      "quantity": 30
    }
  ]
}

Average quantity:
60

Average amount:
$220

count

It counts the number of values in an array, total or only those that meet a condition:

• {{items}:count()} or {{items}:count(value > 10)} for items in the array,

• {{items}:count(value.property)} or {{items}:count(value.property > 10)} for a property in the array of objects,

• {{items}:count(value.property1 > value.property2)} for several properties in the array of objects.

The following operators are available:

• > greater than,

• >= greater than or equal to,

• < less than,

• <= less than or equal to,

• == equal to,

• != not equal to,

• && logical AND,

• || logical OR.

Items:
{{items}:count()}

Items greater than 3:
{{items}:count(value > 3)}

{
  "items": [3, 2, 7]
}

Items:
3

Items greater than 3:
1

Sales reports:
{{sales}:count()}

Quantity greater than 40:
{{sales}:count(value.quantity > 40)}

Amount greater than $200 and less than $250:
{{sales}:count(value.quantity * value.price > 200
&& value.quantity * value.price < 250)}

{
  "sales": [
    {
      "price": 3,
      "quantity": 90
    },
    {
      "price": 4,
      "quantity": 60
    },
    {
      "price": 5,
      "quantity": 30
    }
  ]
}

Sales reports:
3

Quantity greater than 40:
2

Amount greater than $200 and less than $250:
1

join

join(separator, order, property) - joins array values with a separator (required) and sorts them in a specific order (optional). property (optional) can be used to access properties in a nested structure.

{{arr}:join(", ")}
{{arr}:join(", ", value)}

{{arr}:join(", ", ASC)}
{{arr}:join("-", DESC)}

{{arr}:join(; )}
{{arr}:join( : )}

{
    "arr": [2, 1, 3]
}

2, 1, 3
2, 1, 3

1, 2, 3
3-2-1

2; 1; 3
2 : 1 : 3

{{reports}:join(", ", value.year)}
{{reports}:join(", ", ASC, value.year)}
{{reports}:join(", ", DESC, value.year)}

{
    "reports": [
        {
            "year": "1992"
        },
        {
            "year": "1987"
        },
        {
            "year": "2005"
        }
    ]
}

1992, 1987, 2005
1987, 1992, 2005
2005, 1992, 1987

offset

offset(d) - date and time value will be offset by d days.

offset(d.hh\:mm\:ss) - advanced approach for offsetting d days, hh hours, mm minutes, ss seconds.

Just replace d, hh, mm and ss by the required number of days, hours, minutes and seconds in this string pattern d.hh\:mm\:ss.

Without offset:
{{date}}

Plus 10 days
{{date}:offset(10)}

Minus 10 days:
{{date}:offset(-10)}

Plus 10 days, 1 hour,
5 minutes, 10 seconds:
{{date}:offset(10.1\:5\:10)}

Minus 10 days, 1 hour,
5 minutes, 10 seconds:
{{date}:offset(-10.1\:5\:10)}

{
    "date": "2012-04-21T18:25:43-05:00"
}

Without offset:
4/22/2012 3:25:43 AM

Plus 10 days
5/2/2012 3:25:43 AM

Minus 10 days:
4/12/2012 3:25:43 AM

Plus 10 days, 1 hour,
5 minutes, 10 seconds:
5/2/2012 4:30:53 AM

Minus 10 days, 1 hour,
5 minutes, 10 seconds:
4/12/2012 2:20:33 AM

hide

hide - replaces current tag value with an empty string. It can be used to hide the content of a specific tag.

{{val1}}
{{val2}:hide}

{
    "val1":"Derek Clark",
    "val2":"Jessica Adams"
}

Derek Clark

hide-block-if

It can be used to conditionally hide a single block of the document. The formatter works in the rich text content control or repeatable sections such as list items or table rows. Thus, if you need to hide some atbitrary block, it is necessary to put it in a list item or table cell with invisible borders. The argument may contain either a value or a logical expression that returns true or false.

In the first case, if a value in the token is equal to a value of the parameter, it will be applied.

{{items.property}:hide-block-if(val)}

In the second case, if a value in the token makes the expression in the parameter true, it only hides the current block. Additionally, you need to repeat the token without the formatter to render a value. When building the expression, refer to the current token value as value and if it contains nested objects, refer to them through a period like value.property.

{{items}:hide-block-if(value.property == "red")} {{items.property}}

The following operators are available:

• > greater than,

• >= greater than or equal to,

• < less than,

• <= less than or equal to,

• == equal to,

• != not equal to,

• && logical AND,

• || logical OR.

{{count}:hide-block-if(value == 1)}
{{count}}

or

{{count}:hide-block-if(1)}

{
    "count": 1
}

{{employee}:hide-block-if(value.name == "Jessica")}
{{employee.name}}

or

{{employee.name}:hide-block-if(Jessica)}

{
    "employee": {
        "name": "Jessica"
    }
}

hide-block-if-nothing

It is applied if a value in the tag is null, an empty string or array. The formatter can be used to conditionally hide a single block of the document. It works in the rich text content control or repeatable sections such as list items or table rows. Thus, if you need to hide some arbitrary block, it is necessary to put it in a list item or table cell with invisible borders.

{{property}:hide-block-if-nothing}

If a value in the token is not empty and you want to add a value of the token to the block, you need to repeat the token without the formatter to render a value.

{{property}:hide-block-if-nothing} {{property}}

{{property}:hide-block-if-nothing}
{{property}}

or

{{property}:hide-block-if-nothing}

{
    "property": null
}

{
    "property": ""
}

{
    "property": []
}

bool

bool(yes,no,maybe) - boolean value will be converted to yes, no or maybe. You can specify your own value for each state. The last parameter is optional. You can use it if your bool value can be null.

{{boolVal1}:bool(yes,no,maybe)}
{{boolVal2}:bool(yes,no,maybe)}
{{boolVal3}:bool(yes,no,maybe)}

{
    "boolVal1": true,
    "boolVal2": false,
    "boolVal3": null,
}

yes
no
maybe

empty

empty(val) - if a value in a tag is null, empty or empty array it will replace the value with val. You can use this formatter to display default value. For example, “N/A”.

{{val1}:empty(N/A)}
{{val2}:empty(N/A)}
{{val3}:empty(N/A)}

{
    "val1": "Jessica Adams",
    "val2": "",
    "val3": [],
}

Jessica Adams
N/A
N/A

merge-nulls

merge-nulls - use this formatter to merge table cells horizontally if there is null value.

Examples

Template	Data	Result
DOCX template: XLSX template (download):	{ "collection": [ { "name": "Derek Clark", "sold": null }, { "name": "Jessica Adams", "sold": 14000 }, { "name": "Xue Li", "sold": null }, { "name": "Martin Huston", "sold": 9400 }, { "name": "Anton Frolov", "sold": null } ] }	Cells with null values were merged. DOCX result: XLSX result (download result):

span-nulls

span-nulls - use this formatter to merge table cells vertically if there is null value.

Examples

Template	Data	Result
Download template document	{ "collection": [ { "name": "Derek Clark", "sold": null, "period": "Jan 2018" }, { "name": "Jessica Adams", "sold": 14000, "period": "Feb 2018" }, { "name": "Xue Li", "sold": null, "period": "Mar 2018" }, { "name": "Martin Huston", "sold": 9400, "period": "May 2018" }, { "name": "Anton Frolov", "sold": null, "period": "Jun 2018" } ] }	Download result document

horizontal-resize

horizontal-resize - it can be used to repeat collections horizontally instead of vertically in Excel. See the example below.

Examples

Template	Data	Result
	{ "collection": [ { "name": "Derek Clark" }, { "name": "Jessica Adams" }, { "name": "Xue Li" } ] }	New columns are added instead of new rows:

page

page - it can be used for changing the logic of repeating collections. When a tag is placed inside the table and you want to repeat entire page instead of a table row, use page to override default repeating logic.

Examples

Template	Data	Result
	{ "collection": [ { "name": "Derek Clark", "sold": 10000 }, { "name": "Jessica Adams", "sold": 14000 }, { "name": "Xue Li", "sold": 9400 } ] }	New pages are added instead of new table rows:

sheet

sheet - it can be used for changing the logic of repeating collections. When a tag is placed inside the table and you want to create a separate sheet for each collection item instead of a table row, use sheet to override default repeating logic.

Examples

Template	Data	Result
	{ "collection": [ { "name": "Derek Clark", "sold": 10000 }, { "name": "Jessica Adams", "sold": 14000 }, { "name": "Xue Li", "sold": 9400 } ] }	New sheets are added instead of new table rows:

picture

picture - it resolves URL or base64 string and converts it to an image.

The formatter doesn’t compress the source picture and keeps its quality.

picture formatter can be used with resizing options.

These are the available options. Use one, two, or three parameters in combination with the formatter to get the best results.

• Fit. If the Fit option is specified, the picture formatter maintains the proportions of the image and fits it into the specified size.

For example, to place a picture into a 300x300 square, add the token {{imageData}:picture(300, 300, Fit)}.

• Auto. With this option, you can specify only one dimension: either width or height.

The other dimension will be calculated automatically: {{imageData}:picture(450, Auto)}.

This option can be also used with Fit: {{imageData}:picture(Auto, 300, Fit)}, {{imageData}:picture(300, Auto, Fit)}.

• Stretch. This is the default behavior. If you specify the width and height without Fit or Auto, the image will be stretched according to the specified sizes.

The formatter can be used in DOCX, PPTX and XLSX templates. Read the articles below for more information:

• Pictures in DOCX templates

• Pictures in PPTX templates

Examples

Template	Data	Result
{{imageData}:picture}, {{imageData}:picture(300)}, {{imageData}:picture(Auto, 300)}, {{imageData}:picture(300, Auto)}, {{imageData}:picture(300, 300, Fit)}, {{imageData}:picture(Auto, 300, Fit)}, {{imageData}:picture(300, Auto, Fit)}	{ "imageData": "https://picturesite.com/pics/picture.png" } { "imageData": "iVBORw0KGgoAAAANSUhEUgAAAIAAAAA9CAYAAABlamFgAA" }	the image

You can also place the picture formatter into Alt text of a picture. This way you can control the inserted picture size as well.

rotate, flip

You can rotate and/or flip a picture using rotate and flip formatters with the picture formatter.

{{imageData}:picture(100):flip(X):rotate(90)}
{{imageData}:picture(100):rotate(90):flip(X)}
{{imageData}:picture(100):rotate(90):flip(Y)}
{{imageData}:picture(100):rotate(90):flip(XY)}

{
    "imageData": "https://picturesite.com/pics/picture.png"
}


{
    "imageData": "iVBORw0KGgoAAAANSUhEUgAAAIAAAAA9CAYAAABl"
}

the image

pictureCompress

pictureCompress - it resolves URL or base64 string and converts it to an image.

This formatter compresses the source picture.

pictureCompress formatter can be used with resizing options.

These are the available options. Use one, two, or three parameters in combination with the formatter to get the best results.

• Fit. If the Fit option is specified, the picture formatter maintains the proportions of the image and fits it into the specified size.

For example, to place a picture into a 300x300 square, add the token {{imageData}:pictureCompress(300, 300, Fit)}.

• Auto. With this option, you can specify only one dimension: either width or height.

The other dimension will be calculated automatically: {{imageData}:pictureCompress(450, Auto)}.

This option can be also used with Fit: {{imageData}:pictureCompress(Auto, 300, Fit)}, {{imageData}:pictureCompress(300, Auto, Fit)}.

• Stretch. This is the default behavior. If you specify the width and height without Fit or Auto, the image will be stretched according to the specified sizes.

The formatter can be used in DOCX, PPTX and XLSX templates. Read the articles below for more information:

• Pictures in DOCX templates

• Pictures in PPTX templates

{{imageData}:pictureCompress},

{{imageData}:pictureCompress(300)},

{{imageData}:pictureCompress(Auto, 300)},

{{imageData}:pictureCompress(300, Auto)},

{{imageData}:pictureCompress(300, 300, Fit)},

{{imageData}:pictureCompress(Auto, 300, Fit)},

{{imageData}:pictureCompress(300, Auto, Fit)}

{
    "imageData": "https://picturesite.com/pics/picture.png"
}


{
    "imageData": "iVBORw0KGgoAAAANSUhEUgAAAIAAAAA9CAYAAABl"
}

the image

url

url - it corrects an url to full qualified with HTTP scheme or checks correctness when a scheme is existing. When result URL is not correct - removes it from the document

{{value}:url}

{
    "value": "picturesite.com/pics/picture.png"
}

{
    "value": "google.com"
}

{
    "value": ".net"
}

https://picturesite.com/pics/picture.png

https://google.com

keep-token

keep-token keeps tokens as they are.

It can be useful in case you have other system tags in double curly brackets (for instance, Adobe Sign text tags).

Or you have some text enclosed with double curly brackets as a part of a document.

{{value}:keep-token}
{{Sig_es_:signer1:signature}:keep-token}

{{value}}
{{Sig_es_:signer1:signature}}

checkbox

checkbox - activates checkboxes in a DOCX template.

For example, a user fills out some online form and the formatter activates checkboxes in a DOCX template depending on the forms’ values.

The result DOCX document could be an application or questionnaire.

Find more information about using the formatter in the article How to populate Word with checkboxes using Power Automate.

{{prop1}:checkbox}
{{prop2}:checkbox}

{
    "prop1": true,
    "prop2": false
}

titleCase

titleCase - converts a string to title case.

{{text}:titleCase}

{
    "text":"test string"
}

Test String