How to insert new SQL Server records from public web forms

There are many actions available in Microsoft Flow, including SQL Server actions. It’s very easy to handle form submissions and add or update records in your database.

In this example, we will create a Partnership Request form for our company Plumsail, which anyone who is interested in partnership can fill.

This information will then be handled by MS Flow and new record would be added to SQL Server Database.

Form creation and submission

First, we create a form in the designer. Add all the necessary fields, in this case - Company, Name, Email, About and Products the user can be interested in.

Form in the Designer

We then add new Flow to trigger on form submission and parse JSON from it. Here’s how it’s done - Handle submissions.

SQL Server action

After adding Parse JSON action and inserting form schema into it, I click New Step button and search for SQL Server.

Here, I select SQL Server - Insert row:

Search and select SQL Server - Insert row

Now, if this is your first time using SQL Server actions in MS Flow, you’ll need to fill in all the information to establish connection to the database.

Connection name can be anything, it’s up to you what to call it. Other than that, you’ll need to fill in server, login and password, as well as select the specific database to access.

Next, once the connection is established, you’ll be able to select Table in the database, and then what information to add to what column.

We’ll add our parsed fields from the form to Company, Name, Email and Comment columns, but it’s important not to add multiple choice Product checkboxes straight inside or the action will loop and add a record for each choice made.

Instead, we’ll use Expression join() and combine all Product choices into one string:


Once I select join() expression, I go back to Dynamic content tab, click Products to insert field inside the Expression and add a divider to fields from one another:


Final result looks like this and I can save the Flow:

Final Flow

Form submission

So, to test the Flow, I will fill in the Form and submit it, here’s an example:

Partnership Request

I just click submit and here’s the entry in the database from the Flow, just a few seconds later:

Database Entry