Documentation › Use in Power Automate (Microsoft Flow) › Permissions management › How to create SharePoint group and add users in Power Automate (Microsoft Flow) and Azure Logic Apps

Create SharePoint group and add users in Power Automate

In this article, you will learn how to create a SharePoint group and add users there. Let’s suppose that you have a SharePoint site and now you want to check if a group exists, create the group and add users there. We will be using Check if SharePoint Group exists, Create SharePoint Group and Add User to SharePoint Group actions from Plumsail SharePoint connector.

There are a few other actions to manage SharePoint groups which you can use in your flow:

  • Create SharePoint Group

  • Update SharePoint Group Properties

  • Remove SharePoint Group

  • Add User to SharePoint Group

  • Is User Member of SharePoint Group

  • Get Members of SharePoint Group

  • Remove User from SharePoint Group

You can find all the actions and their description on this page.

Create Power Automate (Microsoft Flow)

Now let us review the flow and learn how it is implemented:

flow

You can actually pick any trigger. For example, you can start a flow when a new email arrives. We are using “Manually trigger a flow” trigger here to simplify the flow.

Check if SharePoint Group exists

Check if SharePoint Group exists is an action from Plumsail SharePoint connector.

Adding the Plumsail action for the first time, you’ll be asked for a Connection name and Access Key.

New connection

You can type any name for the connection. For example, “Plumsail Actions”. Next create an API key on your Plumsail account page, copy, and paste it to the “Access Key” field.

Then specify the SharePoint Site URL and the Group Name to check if the group exists.

check-if-sp-group-exists

Condition

We need to perform certain actions depending on the Check if SharePoint Group exists result. For this we add the Power Automate condition block.

condition

Add users to SharePoint group

If the condition returns true, i.e. the group “Clients” exists, we are adding users to the existing group. We are using Add User to SharePoint Group action from Plumsail SharePoint connector to do this.

add-users

Create SharePoint Group

If the condition returns false, i.e. the group “Clients” doesn’t exist, we create a new group with Create SharePoint Group action.

You can specify this group’s owner and add a description. Then we add users the same way as we did previously.

create-sp-group-action-and-add-users

Remove User from SharePoint Group

Sometimes we also need to remove users from a SharePoint group. In this case, we can use Remove User from SharePoint Group action from Plumsail SharePoint connector.

remove-users

Conclusion

Now you should have an idea how to use the actions from Plumsail SharePoint connector for Power Automate (Microsoft Flow) to manage SharePoint groups. If you haven’t used the connector yet, registering an account would be the first step. It is quite easy to get started.