Must-have Apps & Extensions for Airtable

Whether you're just starting with Airtable or use it daily, you've probably wondered: How do I clean up messy data? Start an email campaign? Collect responses with a form? Turn Airtable records into PDFs?

The good news is that there are tools for that. We've put together a list of apps and extensions that can make your Airtable routine smoother, more organized, and maybe even a little more fun to use. Let's dive in.

• Must-have apps:
  • n8n: Future of Workflow Automation
  • Plumsail Forms: Advanced Form Solution
  • Noloco: Fantastic Custom Interfaces
  • Plumsail Documents: Professional Document Creation
  • Abyssale: Visual Content for Marketing & Advertising
  • Whalesync: Seamless Data Synchronization
  • ProBackup: Granular Airtable Backups
  • Twilio SendGrid: High-volume Email Campaigns
• Super Handy Airtable built-in Extensions
• Power Up Your Airtable Experience

n8n: Future of Workflow Automation

 

n8n is a mighty open-source workflow automation, enabling seamless connections between Airtable and hundreds of other services. You can automate tasks like onboarding new customers, generating reports, or posting to a blog or X (Twitter). Some users even use it to plan family meals — seriously.

Your Capabilities:

• Visually design workflows: Create workflow flowcharts using drag-and-drop functionality. Modify the steps and order just as easily.
• Transform your data: Transform and manipulate data with built-in functions for mapping, filtering, and formatting.
• Integrate with hundreds of apps: Connect Airtable to a popular apps and services: Google Sheets, Slack, Trello, GitHub, etc.
• Extend with custom code: Switch to code mode and build custom nodes for extended workflows.
• Trigger instant automation: Automate workflows instantly with webhooks and event triggers.
• Use AI: Build intelligent automations with integrated chatbots and data analysis tools.
• Collaborate on Workflows: Build and manage workflows together with projects and role-based access.

Real customer stories: Discover how others automate tasks — read interviews with n8n users.

Get started: Test automations in action, start a free 14-day trial.

Pricing: When self-hosted on your server, n8n is free. For a cloud solution or n8n-hosted server, pricing is based on the volume of workflow executions and the number of concurrent executions. Custom plans are also available upon request. Visit store.

Plumsail Forms: Advanced Form Solution

 

How do you collect data in your Airtable? If you’ve already tested Airtable’s built-in forms, you know they are basic and limited in functionality, layout, and styling options.

Plumsail Forms is a perfect match for you when you want modern, responsive forms integrated with your Airtable.

What I liked most about Plumsail Forms was that it provided various customization options to match the look and feel of my website. Extensive themes, layouts, and templates helped me make the form more visually appealing and interesting.

Your Capabilities:

• Build forms: Drag and drop elements to design your forms.
• Organize your content: Use flexible layout options with containers such as tabs, accordions, and wizards.
• Brand your form: Customize the form theme with colors, fonts, and logos to align with your brand.
• Use advanced fields: Add fields like Lookups and Barcode scanner.
• Ensure data accuracy: Implement validation rules for accurate, consistent data.
• Collect and save files and signatures: Allow users to upload files and add handwritten signatures, which are saved directly to Airtable.
• Share forms: Create a dedicated hosted page and share by a link or embed a form on your website.

Real customer stories: Find out how Plumsail Forms made data collection and processing easier for our customers — read their stories.

Get started: Design your first form today with a free plan, which includes 100 submissions per month and 100 MB of storage.

Pricing: Plumsail Forms offers three pricing plans that vary in the number of monthly submissions and available storage. See all available plans.

Noloco: Fantastic Custom Interfaces

 

With Noloco, you can transform your Airtable data into web applications. Build custom client portals or internal team tools that work on any device and are fully branded with your logo, custom colors, and fonts.

Noloco is incredible, it has brought a touch of magic to our data in Google Sheet and Airtable—we've been able to create beautiful apps in minutes. This is true no code, it's easy to use and puts you in control of your data.

Your Capabilities:

• Build no-code web apps: Build powerful web apps and portals with no code using a drag-and-drop builder.
• Automatically create apps: Connect your Airtable, and Noloco will automatically generate an app with collection views, record views, and forms.
• Setup seamless data sync: Changes made in your Noloco app will automatically reflect in Airtable and vice versa with no complex automations.
• Manage permissions: Control user access levels to Airtable data.
• Add custom action buttons: Enhance apps functionality by adding specific functions within your app.
• Display data in various layouts: Add tables, cards, Kanban boards, and split views to display data.

Real customer stories: Learn what can be built with Noloco by exploring use stories.

Get started: A free plan is available, with limitations on row data and the number of team members. Try it out today!

Pricing: Noloco offers tiered subscription plans, primarily based on the number of users and the features required. See prices.

Plumsail Documents: Professional Document Creation

 

When it comes to document creation, you won't find a better app than Plumsail Documents. You can create polished, professional contracts or presentations from your Airtable data in one button click.

Considering the amount of time I have saved and the frustration I have avoided, I would not hesitate to recommend Plumsail to anyone looking for a good solution and reliable support.

Your Capabilities:

• Automate document creation: Generate a file with a single button click using your Airtable data.
• Create professional files: Design documents with complex layouts, including your logo, custom headers, and watermarks.
• Choose from multiple formats: Generate documents in PDF, DOCX, and other formats.
• Collect e-signatures: send files for signing via DocuSign, Zoho Sign, and Adobe Sign.
• Select delivery: Save generated documents to Airtable or send by email, save them to cloud storage services like Google Drive or OneDrive.
• Add dynamic content: Use conditional statements in templates to dynamically include or exclude content based on Airtable data.
• Include tables: Add tables to your documents based on linked records or multiple select fields in your Airtable.
• Create QR codes: Dynamically embed barcodes and QR codes into your files.

Real customer stories: See how Plumsail Documents streamlined paperwork in different business areas by reading customer stories.

Get started: Create your first document today by starting a 30-day trial.

Pricing: Plumsail Documents offers three subscription tiers based on document volume. If none of these tiers align with your requirements, you can request custom pricing tailored to your specific needs. Visit store to learn more.

Abyssale: Visual Content for Marketing & Advertising

 

If you create social media posts, ads, or marketing banners, Abyssale will turn your world upside down!

It automatically generates stunning visuals in various formats from your Airtable data. Social media graphics, product images, marketing banners, personalized visuals are created in minutes instead of days.

I like that I can produce lots of ads VERY quickly. I have used it on a number of campaigns with great success. It is very easy to understand and you can have your first ads created in minutes.

Your Capabilities:

• Scale your visual content: Create hundreds or thousands of unique visuals from your Airtable.
• Select among various formats: Create PNG, JPG images, short videos, GIFs.
• Apply conditional formatting: Show different visuals based on your Airtable data conditions. For instance, display "Sale" badges only on discounted products.
• Add QR codes: Generate unique QR codes for each visual that link to specific landing pages or product details.
• Set up multi-format: Create social posts, web banners, and print materials simultaneously from the same data source.
• Localize visuals at scale: Translate and adapt visuals for different markets by connecting to your localization data in Airtable.
• Collaborate: Invite multiple users to work on visual content creation.

Real customer stories: Discover how businesses are transforming their visual content workflows by reading customer success stories.

Get started: Test all possibilities of Abyssale with 14-day free trial.

Pricing: The subscription price is based on the number of visuals created annually and the formats required: images, GIFs, videos, HTML5, or CMYK PDFs. Visit store.

Whalesync: Seamless Data Synchronization

 

Whalesync excels at real-time, two-way data synchronization between Airtable and applications like Notion, Salesforce, HubSpot, Supabase, and Stripe.

The benefit of synchronizing Airtable with various apps, like your CRM and e-commerce platform, is that you keep all your data in one powerful spreadsheet. That way, you can perform bulk edits and leverage Airtable's robust functionality on all that data in one place.

I tried to string together complicated automation to keep my CRM and AirTable database in sync but decided to trial Whalesync instead. It was easy to use and once it's set up, both applications always have consistent data.

Your Capabilities:

• Enable real-time data synchronization: Keep your Airtable data consistent with other apps through real-time synchronization without requiring any code or automation.
• Have granular control: Precisely control which Airtable fields are synchronized and define their synchronization rules.
• Use smart mapping: Automatically match fields between Airtable and other apps based on their names or types, reducing manual effort and errors during setup.
• Track version history: Track changes and minimize the risk of data loss with version history.
• Scale: Easily scale your data sync as your Airtable grows.

Real customer stories: Find inspiration by exploring the use cases for Whalesync on their blog.

Get started: Sync your Airtable now with a 14-day free trial.

Pricing: The subscription price depends on the number of records to be synchronized. Visit store.

ProBackup: Granular Airtable Backups

 

Data loss is a nightmare for anyone. Whether it is a server glitch or an intern's mistake. Probackup is that one reliable backup solution for Airtable, offering peace of mind.

Gives me peace of mind that my Airtable data is all being backed up effortlessly.

Your Capabilities:

• Set up automated backups: Protect your Airtable data with automated backups.
• Have granular control: Have granular control over your backups, letting you back up specific tables, views, or even individual records.
• Schedule backups: Setup backup schedule: daily, hourly, or according to your precise workflow needs.
• Choose Backup Storage Location: Decide where to store your backups: cloud services like AWS S3 and Google Cloud Storage, or your own servers.
• Recover Specific Data Easily: restore specific records, fields, or tables without overwriting.
• Access and Restore Historical Data: Browse and restore previous versions of your data and files with detailed version history.
• Ensure compliance: Get certified with SOC 2 and ISO 27001, which require you to back up your data.

Get started: Secure your Airtable data now by starting a 7-day free trial.

Pricing: ProBackup offers highly flexible pricing that scales according to your specific storage and feature requirements.

Twilio SendGrid: High-volume Email Campaigns

 

When it's time to send personalized New Year greetings or announce the release of your latest product version, SendGrid is an excellent choice. Especially if you're sending lots of emails.

I use SendGrid to send emails from within AirTable. The integration works great. I do occasionally check SendGrid to see how many of the emails are being opened and it is nice to see that all of that is being tracked.

Your Capabilities:

• Start email campaigns from Airtable: Add Sendgrid extension to launch email campaigns directly from Airtable.
• Create branded emails: Design branded, responsive emails with content from your Airtable base.
• Send targeted emails: Send personalized emails based on changes in your Airtable records.
• Send emails at any scale: Handle any volume of emails, from a few to thousands.
• Track email events: Use webhooks to get delivery and engagement data back into your tables.
• Monitor your email performance: View opens, clicks, and other metrics for your email campaign with in-app dashboard.

Real customer stories: For inspiring examples, see SendGrid customer stories.

Get started: Start your first email campaign from Airtable by starting a free 60-day trial.

Pricing: The price varies based on the email volume and features available. Visit store.

Super Handy Airtable built-in Extensions

Here are some bonus built-in Airtable extensions to make working with your data easier, especially if you're new to Airtable. You can find these extensions on all paid plans and install them right from the Airtable Marketplace.

• CSV import: Skip the copy-paste hassle. Add records to the table by importing records from CSVs effortlessly. Map columns, preview, and add data. Clean and efficient, saving you significant time and eliminating manual entry headaches.

• Dedupe: If you're importing data or working with growing lists, duplicates are a pain. The Dedupe extension finds those duplicates and lets you clean up your base in a few clicks. Super simple, super useful.

• Map: Got addresses or locations in your data? The Map extension turns that into a visual map. It's a great way to see patterns and get a different view of your data, especially if you're working with anything location-based.

• Pivot Table: This extension helps you summarize your data. If you're trying to see trends or get a quick overview of your information, Pivot Table makes it easy.

• Org Chart: If you have any kind of structure in your data—like teams, departments, or even project steps—the Org Chart extension lets you visualize it. It's a really clear way to see how things connect.

Power Up Your Airtable Experience

In this guide, we've covered the must-have apps and built-in extensions to enhance your Airtable workflows. Each tool, from workflow automation to data deduplication, is designed to maximize the potential of your Airtable data.

Create stunning lead capture or vacation request forms with Plumsail Forms, and convert that data into polished PDFs using Plumsail Documents. For form setup or document generation questions, contact the Plumsail support team. We're ready to help you implement these solutions today.