Documents & Forms
Microsoft 365 & SharePoint Tools
Classic SharePoint Tools
Nov 21, 2023

Airtable extension for seamless document creation

Angelika Cherina
Lead Marketing Specialist

We're thrilled to announce the launch of the Plumsail Documents extension for Airtable — a user-friendly tool designed to streamline document creation and management within Airtable.

Add the extension to any Airtable database. Once everything is set up, you can create documents from the records, automatically download generated documents, send them by email, collect e-signatures, store them in the cloud, or attach them back to the records—all with just one click of a button.

Create document from Airtable multiple records  

Further we'll take a brief look at:


How Documents extension for Airtable works

Now let's take a quick look at how Plumsail Documents extension works within Airtable.

1. Set up a document template

First, set up a document template within your Plumsail account, which you'll later fill with Airtable data. We'll create a new process from a predefined template - Airtable invoice. This template is tailored for the Airtable extension, aligning with tokens from the Product Catalog Airtable database template, specifically the Client Orders table. Feel free to explore the Plumsail Documents Airtable extension using this template.

Create Airtable invoice process  

2. Add Plumsail Documents extension to Airtable

Add the Plumsail Documents extension to the Airtable base from which you'd like to generate documents. In our case, as previously mentioned, it's the Client Orders table. You'll be prompted to sign in to your Plumsail account to establish the connection with Airtable.

Add Plumsail Documents extension to Airtable base  

3. Configure the button for document creation

Now, you can configure the button that will trigger the document generation. Select the process you previously configured in the Plumsail account from the dropdown menu. You can leave the name of the button as it is or rename it as you wish.

For multiple records, you have two options: create separate documents or one aggregated document. If you choose to attach the generated document to the record, you will also need to specify the column where it should be attached.

Configure Create document button  

4. Add more tokens for additional details

You can add more tokens for additional details; for instance, we considered adding a picture token to display product photos in the Products table.

  • To access template tokens, go to the extension settings and click on Show template tokens:

Show template tokens  

  • Find the token you need information from and copy it:

Copy token  

  • Then, go back to your Plumsail account and the process that is tied to this Airtable button for document creation. And paste the token value into the template. As we pasted an image URL to pull product images, we also added a picture formatter to let the templating engine know that it's the picture:

Insert token  

5. Create documents at the click of a button

Now you can generate documents from Airtable with a click of a button.

Create invoice button  

Here is an example of one of Airtable invoices that we created:


Find more detailed information on the Plumsail Documents extension in the Use from Airtable documentation article.  

Why Plumsail Documents stands out among other Airtable extensions

Below are some of the features that make the Plumsail Documents extension stand out from Airtable extensions for document generation:

  • Variety of supported formats. Unlike other Airtable extensions for document creation, Plumsail Documents supports an extensive variety of template formats: DOCX, XLSX, PPTX, fillable PDF, with automated conversion to PDF.

  • Ability to create one aggregated document for multiple Airtable records. If you need to export all Airtable records in one document, this can be easily done with the "Create aggregated document" feature.

  • Line items Support. Easily handle repeating data in documents. Perfect for such documents as invoices, receipts, quotes, and others with repeating data.

  • Dynamic pictures. Retrieve pictures from Airtable records and display them on a final document. Repeating sections with pictures are also supported. This can be useful for presentations and report-alike documents.

  • Powerful templating syntax. The Plumsail Documents templating syntax supports even more than line items or dynamic pictures. With its support of dynamic lists, charts, QR codes, conditional logic, and more, you can bring your document generation based on Airtable data to the next level.

Practical tutorials are on the way! Feel free to drop a message with your questions to our Community!  

Try Airtable extension for document creation for free

Get your one-month free trial in case you are new to Plumsail Documents. Enjoy!

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