Add widget to SharePoint site
Note
If you are using Plumsail HelpDesk with version older than 2.1.42, please follow this link to learn about the HelpDesk Legacy Widget.
Table of contents
Add new widget configuration
Open the HelpDesk site and navigate to the Settings tab using the left-hand navigation bar. Then click the Widgets button.
To create a new widget, click the New widget configuration button. You can also edit an existing configuration by clicking the widget’s name. Note that editing the widget configuration applies to every existing widget with this configuration.
Provide a Title for the widget and choose For SharePoint as its Type.
Configure widget features
Next, choose which Widget features to include. The dropdown options for the Default tab will change based on your selections.
Hint
Change the default tab to Knowledge Base to encourage users to search for answers first before submitting any tickets.
Tickets feature
To set up your ticket form, click Configure tickets feature to open additional settings.
These are the tickets feature settings.
Ticket create form. Turn it off if you don’t need to create new tickets in the widget. Requesters will only be able to see their existing tickets. You can place the ticket creation form on another page instead.
Ticket views. You can set how many Tickets per page the widget will display for a specific view. The Display fields property specifies what information about tickets will be shown in the widget list. Just start typing the name of a field and select it from the dropdown list. To include private comments from a ticket to the widget view, activate the option Include private comments. Enable Include tickets in sub-folders to display tickets that were moved to sub-folders (for example, archived tickets).
Find more information about working with CAML queries and creating custom views in this article.
Note
Display fields are cached for 30 minutes for optimization purposes. You will need to clear browser cache to apply your changes immediately.
Customize forms. You can change the default widget forms using Plumsail Forms product. Follow our documentation.
Knowledge base feature
Activate the feature to boost efficiency by helping users help themselves from your self-service portal.
Create a knowledge base of common issues and troubleshooting steps to reduce the number of support tickets.
Follow these steps to add articles to the knowledge base:
Add a category - Create a category to organize your articles.
Add an article - Write and assign articles to the appropriate categories.
Manage access - Configure article visibility to make them available in the widget.
Add widget to modern SharePoint page
After saving the widget settings, a configuration ID for SharePoint will be generated — copy it for inserting into the web part on a page.
Navigate to a page where you’d like to place a widget.
Pick Plumsail HelpDesk Widget web part from the menu to add it to your page:
Once you added the web part you need to configure it. Just copy Configuration ID for SharePoint from the widget configuration form, open the widget settings and paste it to the corresponding web part property. Publish the page after that.
Use HelpDesk widget
Your HelpDesk self-service portal is now ready to use. When a user opens the page with the widget, it displays the default tab. In our case it’s the Knowledge base.
They can search the knowledge base for a solution before creating a support ticket.
If no answers are found, they can submit a new ticket. For this, open the Create ticket tab, enter a subject, message, and optionally attach files.
All tickets submitted by the current user appear in the My Tickets tab. Click any ticket to view its details.
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