Add row to Excel Table (Office365) or Google Sheet from Public Web Form

Description

In this article, we are going to show you how you can use MS Flow and Plumsail Forms connector in order to add rows to an Excel Table in Office 365, though it can also be used for any Excel file stored online, for example in Dropbox or Box account, or even on your own site.

We will also show how to add rows to a Google Sheet. Without further ado, let's get started!

Excel Table

For both of the examples, we'll be using a very simple contact form with just three fields - Name, Phone, and Email:

Contact Form

In this example, we are using OneDrive for Business as storage for our Excel file. When you create an Excel Online file in Office365, it's automatically stored there. We've created Contacts.xlsx file and added table to it:

Contacts Excel File

If you are working with a regular Excel file, you might not need to add a table, but the current version of Excel Online (Business) connector only supports adding rows to Tables, that's why it's better to create the Table straight away.

When you create custom Flow, follow this instruction to receive and parse data from submitted form - Creating Flow.

After Parsing JSON, we need to add data to Excel. Search for Excel Online (Business) and select Add a row into a table action:

Search for Excel Online (Business) connector

Next, we fill in all the required information about our file, the table we want to add a row to, as well as what information we want to add - we insert data parsed from the form:

Add a row into a table action - filled in

Once this is done, we can press Save Flow and test Flow submission with our Form:

Form Preview before submission

And here's the result after submission:

Result in Excel

Google Sheet

We are still using the same contacts form as before:

Contact Form

But now, we will use Google Sheet to store submitted data instead. Here I've created Contacts spreadsheet:

Contacts Google spreadsheet

There is no need to add a table to it, but you should name columns in the first row in order to assign values with MS Flow.

Now, you can create new custom Flow, by following this instruction - Creating Flow.

After Parsing JSON, search for Google Sheets and select Insert row action:

Search for Google Sheets

If this is your first time using this connector, you will most likely need to connect to your Google Account and give MS Flow access to your files. Once this is done, fill out the required info:

Insert row action - filled in

After that, the Flow can be saved. To test it out, I once again fill out the form:

Form Preview before submission

And we get the following result:

Result in Google

You might have also noticed an additional column generated by MS Flow called __PowerAppsId__. It can be hidden away if necessary, at the same time it allows you to access the specific row with other Google Sheets actions, such as Get row, for example:

Google Sheets - Get row