How to print Org Chart for SharePoint and Microsoft Teams

Org Chart is a solution for visualization of organizational structure that can be embedded into SharePoint pages as a web part. It doesn’t matter whether you use SharePoint Online as a part of Office 365 or an On-Premises version separately—it’s compatible with both. But sometimes, it is necessary to use the charts in other tools too, e.g. to create presentations or to print the charts on paper. In such cases, you can export (print) a current view of Org Chart to a PDF or PNG file, and in this article, I will demonstrate steps following to which you will be able to do this.

If you use Office 365, it is also possible to add SharePoint pages with Org Chart as a tab to Microsoft Teams. So the process of printing in that service doesn’t differ from the one in SharePoint Online.

Org Chart Printing for SharePoint Online or Microsoft Teams (Office 365)

Open a page where you placed an Org Chart web part. In the up-right corner, there is a settings wheel icon—click it and choose a “Print Org Chart” option.

Settings menu

Then you can choose a file format to which you want to export the chart.

Selecting of file format

Printing to PDF provides some options: you can specify page size and orientation and check the option that will expand a chart structure. Currently, there is a restriction that allows expanding not more than 200 boxes.

PDF options

Besides standard paper formats, you can select an “Auto” option that will fit the page size to the current Org Chart view.

Paper size options

Org Chart export to a PNG file has no available options. The chart will be saved as a PNG image with a transparent background.

PNG options

Known Issues

If you open an exported PDF file with Acrobat Reader and try to “Save As,” most likely you will encounter the following error:

Acrobat Reader error

To solve this issue, open an “Edit” menu of Acrobat Reader and choose “Preferences.” There, go to a “Documents” category and uncheck “Save As optimizes for Fast Web View” option.

Acrobat Reader preferences